Remote Online Notarization: The Modern Way to Notarize Documents
In today’s fast-paced world, people have grown used to the ease of digital solutions—from signing contracts online to managing entire transactions electronically. Until recently, notarization was one of the few processes still tied to paper and in-person meetings. Thanks to Remote Online Notarization (RON), that’s changing.
RON gives notarization a digital upgrade, allowing people to securely sign and notarize documents online without having to meet face-to-face. Not only does this save time, but it also reduces the risk of fraud and creates a smoother experience for both businesses and clients. Since the pandemic, when remote work became the norm, more states have adopted RON laws—and its use continues to grow.
What is a Notary Public?
A notary public is a state-appointed official who serves as a neutral witness when important documents are signed. Their role is to prevent fraud by verifying the signer’s identity and ensuring documents are signed willingly and knowingly.
What Does it Mean to Notarize a Document?
When a document is notarized, the notary verifies the signer’s identity, watches the signing take place, and then applies their official stamp or seal. This certification proves that the signatures are authentic and that the document was executed properly.
Can You Notarize Your Own Documents?
No. Even if you are a notary, you cannot notarize your own documents or anything you have a personal interest in. This rule protects the impartiality and trustworthiness of notarized records.
What is Remote Online Notarization (RON)?
RON is the process of notarizing documents through secure online technology. Using audio-visual communication, electronic signatures, and identity verification tools, a notary and signer can complete the entire notarization virtually—from anywhere. As long as the notary is commissioned in a state that allows RON, the transaction is valid.
What Documents Can Be Notarized with RON?
RON is widely used across industries like finance, insurance, law, real estate, and government. Common examples include:
Financial & insurance documents: beneficiary changes, retirement plan updates, powers of attorney, and vehicle title transfers.
Legal documents: affidavits, motions, deeds, and trusts.
Government use: quitclaim deeds, custody agreements, and more.
Business & corporate needs: lease agreements, HR forms, and real estate contracts.
General Requirements for RON
While rules vary by state, most RON processes require:
Registration as a RON notary
Live video conferencing technology
Electronic signatures and seals
Identity proofing (like ID verification and knowledge-based authentication)
Secure storage of recordings and electronic journals
Is RON Valid in All States?
RON is legal in many states, and most states recognize notarizations performed remotely in other states where it’s authorized. However, because laws continue to evolve, it’s always best to confirm whether your state or specific transaction qualifies.
Benefits of Remote Online Notarization
RON offers advantages far beyond convenience:
Accessibility: No need to travel or meet in person. Signers can complete notarizations from anywhere—even internationally.
Fraud prevention: Identity verification tools and digital audit trails add extra layers of security.
Security: Digital seals, certificates, and tamper-evident technology ensure authenticity.
Efficiency: Multiple signers can complete the process at different times, and reusable templates streamline frequent transactions.
How RON Differs from Other Types of E-Notarization
Not all electronic notarizations are the same:
IPEN (In-Person Electronic Notarization): Digital documents and e-signatures, but still requires in-person presence.
RIN (Remote Ink-Signed Notarization): Paper documents are signed on camera, then mailed for notarization.
RON (Remote Online Notarization): Fully digital, remote, and secure.
The Future of Notarization
Remote Online Notarization is transforming the way people handle important documents. By combining convenience, stronger fraud prevention, and digital security, RON has quickly become the preferred method of notarization for businesses and individuals alike.
